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Construction Estimator Coordinator

Hollister Estimator Coordinator - NJ and/or NY based - min 1-3 years experience

Hollister Estimators are responsible for planning and executing the Bid Proposal process.  They are accountable for delivering results that are responsible to our clients’ objectives while providing an “exceptional” client experience. 

We are currently recruiting for a full time Jr. Estimator to join our estimating team based in our Corporate Parsippany NJ office.

The Estimator will be responsible for forecasting project costs, gather details, & compile data to quickly and accurately estimate all production & resource costs according to specifications focused on our specialties which  include new construction out of the ground construction, mid  and high rise mix use , interior and exterior renovations, remodeling, building additions of new commercial type project in NJ and NY. The company’s areas of expertise include but not limited to educational, industrial, corporate, retail, hotel, medical, and banking/financial.

Our Junior Estimator will assist the more Sr. Estimators with Daily Responsibilities:


  • The ability to skillfully and accurately understand the scope of a new project or building.
  • Recognize the opportunities to value engineer design drawings.
  • Identify document conflicts and determine ideal strategy for bidding.
  • Working with project administrators, disbursement of plans, specifications and addendums to bidders.
  • Proper application of correct wage rates, fringe benefits, taxes and mark-ups to base estimates.
  • Strong understanding of New Jersey sub-contractors.
  • Adequately develop scopes of work and properly analyze bids to procure optimum coverage for all work items.
  • Review of all bidding documents and summarize risk for operations team and chief estimator.

Bidding Process:

  • Prepare estimate using various tools including MS Excel.
  • Create complete bidders list from the PM Contacts in ACT or MS Outlook.
  • Evaluates offers to purchase by costing changes, additions, and site requirements.
  • Complete subcontractor scope of work for each bidding project
  • Obtains bids from vendors and subcontractors by specifying materials; identifying qualified subcontractors; negotiating price.
  • Correspond with Sub Contractors, Owners, Architects and Engineers.
  • Coordinate with the Project Manager on all bidding projects regularly
  • Use all data available to prepare bid so that bids are accurate to final job costs.

Prepare proposals:

  • Maintains cost keys and price masters by updating information.
  • Resolves cost discrepancies by collecting and analyzing information.
  • Prepares special reports by collecting, analyzing, and summarizing information and trends.
  • Maintains quality service by following organization standards.
  • Manage all bid day activities.

Final Buyout:

  • Assist Project Manager in contract negotiation.
  • Communicate with Project Manager any RFI’s, or conflicts.
  • Organizing:
  • Perform accurate quantity take-offs.
  • Computerized data input and estimate organization in software database.
  • Solicitation of subcontractor/vendor quotations.
  • Accurate pricing of quantities for labor, material, equipment and subcontract work items.
  • Expedite general requirements and schedule input from operations team.
  • Prepare the required documentation for the estimate review meeting and notify director of preconstruction and other team members of date, time and location of review.
  • Maintain bid bond request forms and contract review.
  • Maintain proper files on each estimate.

Client Development:

  • Represent the company at pre-bid conferences and award meetings.

Required Responsibilities:

  • Defining subcontractor trades required for construction document distribution.
  • Translating information contained in construction documents to scopes of work for all trade disciplines. 
  • Identifying potential subcontractors and analyze and level subcontractor’s quotations. 
  • Clarify bid documents and issue RFI’s.  
  • Drafting proposal documents for review and approval by Chief Estimator.
  • Provide value engineering cost savings options for consideration by our clients. 
  • Coordination with client representatives, architects, engineers, construction managers, and consultants to establish project requirements, budget, specifications and schedules.
  • Ability to read and thoroughly understand construction specifications, geotechnical reports, RFP’s etc
  • Ability to read and thoroughly understand architectural, structural, mechanical, electrical, and civil blue prints.
  • Ability to clarify bid documents and issue RFI’s to architects and owners.
  • Ability to attend offsite meetings, walk through’s, etc..
  • A proven record of success in both ground up, renovations and interiors project ranging from $1,000,000 to $80,000,000.
  • Proven Utilization of  value engineering and sustainable design concepts to improve value and efficiencies
  •  Exceptional mathematic abilities.
  •  Advanced knowledge of MS Excel and MS Project.
  •  Strong communication and analytical skills.
  • 4 year (BS) degree in engineering, architecture, and/or construction management.
  • 7 to 10 years minimum of “ground up” and “interior” general construction estimating/project management experience for our clients.

Additional Desired Skills :

  • AutoCad Architecture 2008
  • OnCenter screen take-off software experience
  • Field project management experience
  • New business development
  • LEED Certification

Equal Opportunity Policy:

HCS is an equal opportunity employer adhering to a policy of nondiscrimination in accordance with Federal and State laws.  Employment opportunities are made available to all individuals based on experience, skills, qualifications and references, without regard to race, creed, color, sex, religion, national origin, age, ancestry, nationality, marital status, domestic partnership status or civil union status, gender identity or expression, disability, liability for service in the armed forces, affectional or sexual orientation, atypical hereditary or cellular blood trait, genetic information or membership in any other legally protected classification.  In addition, HCS will make a reasonable accommodation for qualified individuals with disabilities unless doing so would create an undue hardship for HCS. 

HCS’s policy of nondiscrimination applies to decisions on hiring, promotion, demotion, transfer, termination, reduction in force, layoff, disciplinary action, compensation, benefits, training, participation in company sponsored recreational activities and any other employment opportunities and activities. 


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